Amicus Networks Privacy Policy

If you believe that any information we are holding on you is incorrect or incomplete, please write to or email us as soon as possible, at the address listed in “contact details” We will promptly correct any information found to be incorrect.

Amicus Networks Limited (“we”, “our”, “us” or “Amicus”) is committed to protecting the privacy of all users of our website www.amicusnetworks.co.uk, or billing portal (together, the “Sites”). Please read the following privacy policy that explains how we use and protect your information. We’ll be the “data controller” of the information you provide to us.

1. CONTACT DETAILS
1. If you have any queries or requests concerning this privacy policy or how we handle your data more generally, please get in touch with us using the following details.
• By contacting our general customer services team at: supportteam@amicusnetworks.co.uk

2. HOW WE COLLECT YOUR INFORMATION
1. We collect your personal information when you interact with us or use our services, such as when you use our Sites to place an order. We also look at how visitors use our Sites, to help us improve our services and optimise customer experience.
2. We collect information:
• when you create an account
• when you place an order with us and during the order process (including for payment and order delivery);
• when you contact us directly via email, phone, post, message or via our chat function; and
• when you browse and use our Sites (before and after you create an account with us).
3. We also collect information from third party sites, such as advertising platforms and our credit check provider.

3. INFORMATION THAT WE COLLECT FROM YOU
1. As part of our commitment to the privacy of our customers and visitors to our Sites more generally, we want to be clear about the sorts of information we will collect from you.
2. When you visit the Sites or make an order through the Sites, you are asked to provide information about yourself including your name, contact details, delivery address, order details.
3. We also collect information about your usage of the Sites and information about you from any messages you post to the Sites or when you contact us or provide us with feedback, including via e-mail, letter, phone or chat function. If you contact us by phone, we may record the call for training and service improvement purposes and make notes in relation to your call.
4. We collect technical information from your mobile device or computer, such as its operating system, the device and connection type and the IP address from which you are accessing our Sites.
5. We also collect technical information about your use of our services and information you provided to us such as, mobile phone, desk phone, VoIP phone or broadband router and details of the services you currently have with us, or information you have provided to us of the services you hold with other parties so we are able to provide you with a quote, this can include: users name, contract start date, contract end date, telephone number, internal extension number, SIM number, IMEI number, make, model and colour of your device and your carrier account number, IP address of your device, make and model and operating platform, whether you are connecting to our website or you are using our VoIP or internet services. We also hold your call detail information such as times you make and receive calls, the number you are calling and the time and duration of the call.

4. USE OF YOUR INFORMATION
1. We will only process the data we collect about you if there is a reason for doing so, and if that reason is permitted under data protection law. We will have a lawful basis for processing your information: if we need to process your information in order to provide you with the service you have requested or to enter into a contract; we have your consent; we have a justifiable reason for processing your data; or we are under a legal obligation to do so.
2. Where we need to in order to provide you with the service you have requested or to enter into a contract, we use your information:
• to provide you with the service you have requested
• be able to bill you for those services
• to be able to service your account should there be an issue
• to enable us to credit check your business and provide the carrier with relevant information for credit check purposes
• to ensure you are who you say you are and to avoid fraud
• to enable us to provide you with access to the relevant parts of the Sites;
• to enable us to collect payment from you; and
• to contact you (where necessary) concerning our services, such as to resolve issues you may have with your order/s
3. We also process your data where we have a justifiable reason for doing so— for example personalisation of our service, including processing data to make it easier and faster for you to place orders. We have listed these reasons below:
• to improve the effectiveness and quality of service that our customers can expect from us in the future;
• we may analyse your spend on your telecoms bills to advise you on ways to save money and provide you with a better level of service, or if we have been specifically requested to do so by yourself
• to enable our customer support team to help you with any enquiries or complaints in the most efficient way possible;
• to contact you for your views and feedback on our services and to notify you if there are any important changes or developments to the Sites or our services, including letting you know that our services are operating in a new area.
• to analyse your activity on the Sites so that we can administer, support, improve and develop our business and for statistical and analytical purposes and to help us to prevent fraud;
• to enforce our contractual terms with you and any other agreement, and for the exercise or defence of legal claims and to protect the rights of Amicus
• to notify you of network (carrier) updates or outages that could affect your business or users
4. Where we are under a legal obligation to do so we may use your information to:
• create a record of your order(s);
• comply with any legal obligation or regulatory requirement to which we are subject.

5. DIRECT MARKETING
1. Where you have given your consent or where we have a justifiable reason for doing so (and are permitted to do so by law) we will use your information to let you know about our other products and services that may be of interest to you and we may contact you to do so by email or phone. You can opt out of these emails by clicking on the unsubscribe button at the bottom of the email or emailing supportteam@amicusnetworks.co.uk

6. RETENTION OF YOUR INFORMATION
1. We will not retain your information for any longer than we think is necessary.
2. Information that we collect will be retained for as long as needed to fulfil the purposes outlined in the ‘Use of my information’ section above, in line with our legitimate interest or for a period specifically required by applicable regulations or laws, such as retaining the information for regulatory reporting purposes.
3. When determining the relevant retention periods, we will take into account factors including:
• our contractual obligations and rights in relation to the information involved;
• legal obligation(s) under applicable law to retain data for a certain period of time;
• statute of limitations under applicable law(s);
• (potential) disputes; and
• guidelines issued by relevant data protection authorities.
4. Otherwise, we securely erase your information where we no longer require your information for the purposes collected.

7. DISCLOSURE OF YOUR INFORMATION
1. The information we collect about you will be transferred to and stored on our servers located within the EU. We are very careful and transparent about who else your information is shared with.
2. Sharing your information with third parties
We share your information with third party service providers. The types of third party service providers whom we share your information with includes:
• Network carriers: if you wish to purchase a telecom contract through us but you are to be billed by the network then they may ask for information for the purpose of a credit check or for anti-fraud purposes
• IT service providers (including cloud providers): for the purposes of data storage and analysis;
• Customer support partners: who will help us to resolve any issues you may have with our services; and
• Marketing and advertising partners: so that they can ensure that you see advertising which is more relevant to you and send you email marketing on our behalf.
3. If our business enters into a joint venture with, purchases or is sold to or merged with another business entity, your information may be disclosed or transferred to the target company, our new business partners or owners or their advisors.
4. We may also share your information:
• if we are under a duty to disclose or share your information in order to comply with (and/or where we believe we are under a duty to comply with) any legal obligation or regulatory requirement. This includes exchanging information with other companies and other organisations for the purposes of fraud protection and prevention;
• in order to enforce our contractual terms with you and any other agreement;
• to protect the rights of Amicus, our partners, or others, including to prevent fraud; and
• with such third parties as we reasonably consider necessary in order to prevent crime, e.g. the police.

8. SECURITY
1. We adopt robust technologies and policies to ensure the personal information we hold about you is suitably protected.
2. We take steps to protect your information from unauthorised access and against unlawful processing, accidental loss, destruction and damage.
3. Where you have chosen a password that allows you to access certain parts of the Sites, you are responsible for keeping this password confidential. We advise you not to share your password with anyone.
4. Unfortunately, the transmission of information via the internet is not completely secure. Although we will take steps to protect your information, we cannot guarantee the security of your data transmitted to our Sites; any transmission is at your own risk. Once we have received your information, we will use strict procedures and security features to try to prevent unauthorised access.

9. YOUR RIGHTS
1. Under data protection law, you may have a number of rights concerning the data we hold about you. If you wish to exercise any of these rights, please contact our Data Protection Officer using the contact details set out above. For additional information on your rights please contact your data protection authority and see below.
2. The right to be informed. You have the right to be provided with clear, transparent and easily understandable information about how we use your information and your rights. This is why we’re providing you with the information in this policy.
3. The right of access. You have the right to obtain access to your information (if we’re processing it). This will enable you, for example, to check that we’re using your information in accordance with data protection law. If you wish to access the information we hold about you in this way, please get in touch (see Contact Details).
4. The right to rectification. You are entitled to have your information corrected if it is inaccurate or incomplete. You can request that we rectify any errors in information that we hold by contacting us (see Contact Details).
5. The right to erasure. This is also known as ‘the right to be forgotten’ and, in simple terms, enables you to request the deletion or removal of all of the information that we hold about you by contacting us (see Contact Details).
6. The right to restrict processing. You have rights to ‘block’ or ‘suppress’ further use of your information. When processing is restricted, we can still store your information, but will not use it further.
7. The right to data portability. You have the right to obtain your personal information in an accessible and transferrable format so that you can re-use it for your own purposes across different service providers. This is not a general right however and there are exceptions. To learn more please get in touch (see Contact Details).
8. The right to lodge a complaint. You have the right to lodge a complaint about the way we handle or process your information with the national data protection authority.
9. The right to withdraw consent. If you have given your consent to anything we do with your information (i.e. we rely on consent as a legal basis for processing your information), you have the right to withdraw that consent at any time. You can do this by contacting us (see Contact Details). Withdrawing consent will not however make unlawful our use of your information while consent had been apparent.
10. The right to object to processing. You have the right to object to certain types of processing, including processing for direct marketing and profiling. You can object by either emailing our support team on supportteam@amicusnetworks.co.uk or write to us at Amicus Networks, Studio Four, King House, 5-11 Westbourne Grove, London, W2 4UA

10. CHANGES TO OUR PRIVACY POLICY
Any changes to our privacy policy will be posted to our site www.amicusnetworks.co.uk and, where appropriate, we will notify you of the changes for example by email or push notification.
This privacy policy was last updated: 23/05/2018

11. COMPLAINTS
If you’re not satisfied with our response to any complaint or believe our processing of your information does not comply with data protection law, you can make a complaint to the Information Commissioner’s Office (ICO) using the following details:
Address: Information Commissioner’s Office, Wycliffe House, Water Lane, Wilmslow, Cheshire SK9 5AF
Telephone number: 0303 123 1113
Website: www.ico.org.uk

12. CONTACT DETAILS
Our contact details are listed below should you have any queries regarding this privacy policy
Address: Amicus Networks, Studio Four, King House, 5-11 Westbourne Grove, London, W2 4UA
Telephone number: 0345 355 3232
Website: www.amicusnetworks.co.uk
E-Mail: supportteam@amicusnetworks.co.uk